Below is The Twin Source’s Sample Nanny Contract. This employment contract is intended only as a sample to give you guidance as you develop your own contract. Be sure to check out the pink notes for suggested tips and innovative ideas for working with your own caregiver.
Name of Employer/Parents:
Name of Caregiver:
This contract is contingent on verifying references, legal status, and a successful background check.
1. Compensation and Benefits
– Pay: $XX.XX per hour to be paid every other Friday.
– Parents (or payroll service) will deduct all applicable taxes from [Insert Caregiver’s Name Here]’s paycheck and make tax payments to the IRS.
– Paid vacation: 2 weeks per year. [Insert Caregiver’s Name Here] will give employer 4 weeks’ notice of any upcoming vacations. One week of vacation must overlap with Parents’ family summer vacation every July.
NOTE: If you and your family take an annual vacation at the same time each year, it is helpful to require that the nanny’s vacation be scheduled during that time. That way, you are not paying for services that are not being used.
– Paid sick days: 3 days a year. Sick days will not accumulate year to year or be paid out at the end of the calendar year. [Insert Caregiver’s Name Here] will call by 7:00 a.m. the first day of illness.
– Paid holidays (8): New Year’s Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving, and Christmas.
NOTE: Save a holiday or two where the nanny comes to work but you have the day off. In the above example, the Columbus Day and Presidents Day national holidays are not listed. This allows you two holidays off to do things like spring cleaning or go to the doctor. Remember, you can always give your caregiver additional days off. The contract should outline the basic requirements.
– [Insert Caregiver’s Name Here] will work 40 hours a week.
– [Insert Caregiver’s Name Here]’s work hours are 8:45 a.m. to 4:45 p.m. (Monday – Friday).
NOTE: Remember, you set the hours. Think about how the schedule works for you and your family. Who will be there to greet the nanny in the morning, and who will be there to release the nanny each evening? You should do your absolute best to respect and abide by the hours you set with your caregiver. It will create mutual respect and prevent tension between you.
– Unexpected schedule changes:
§ Parents will contact [Insert Caregiver’s Name Here] by 4:00 p.m. if they are going to be late coming home.
§ [Insert Caregiver’s Name Here] will contact Parents at home (XXX) XXX-XXXX by 8:00 a.m. if he/she is going to be late arriving to work.
– Inclement Weather – [Insert Caregiver’s Name Here] will not be required to come to work if the Government is closed due to snow (or other extreme weather). If additional time is required to get to work safely, [Insert Caregiver’s Name Here] is asked to call Parents to say he/she will be late and to provide an estimated time of arrival.
3. Duties: Overarching – Ensure the well-being and health of the children
– Enrichment: [Insert Caregiver’s Name Here] will encourage the development of the children throughout the day by playing with them, singing, encouraging physical development (crawling and walking), talking to them, taking them for walks, reading them books, etc.
– Feeding: [Insert Caregiver’s Name Here] will ensure the children eat well-balanced and nutritious meals.
– Schedule: [Insert Caregiver’s Name Here] will feed and care for the children according to the schedule determined by Parents. [Insert Caregiver’s Name Here] will record basic information about the children’s care, including feeding times and amounts, nap times, bath times, etc.
– Bathing: [Insert Caregiver’s Name Here] will bathe the children every day. [Insert Caregiver’s Name Here] will trim the babies’ toenails and fingernails with baby scissors after each bath (or more frequently if needed). [Insert Caregiver’s Name Here] will apply lotion daily.
– Clothing: [Insert Caregiver’s Name Here] will dress the children in weather-appropriate clothing. [Insert Caregiver’s Name Here] will change their clothing throughout the day if it gets soiled or the weather changes.
– Diapering: [Insert Caregiver’s Name Here] will change wet diapers as needed throughout the day. [Insert Caregiver’s Name Here] will change poopie diapers as soon as he/she becomes aware of the mess. [Insert Caregiver’s Name Here] will remind Parents if the house is running low on supplies.
– Laundry: [Insert Caregiver’s Name Here] will wash and fold the babies’ clothes as needed using only the baby laundry detergent provided by Parents.
– Dishes: At a minimum, [Insert Caregiver’s Name Here] will wash the babies’ dishes each day.
– Other: [Insert Caregiver’s Name Here] will keep the area where caring for the babies clean and free of potential hazards (sharp objects, chemicals, etc.), including dusting and vacuuming the nursery twice a week.
– [Insert Caregiver’s Name Here] will drive his/her own car to and from work, keep the car in good working order, and comply with all requirements for registration, car tax, and inspections.
– [Insert Caregiver’s Name Here] will seek prior approval from Parents before taking the babies in his/her car. [Insert Caregiver’s Name Here] can take the children in his/her car only in a car seat provided by and bases installed by Parents.
– [Insert Caregiver’s Name Here] will drive with extreme care and strictly follow all traffic rules and regulations and speed limits when the children are in the car with him/her.
– [Insert Caregiver’s Name Here] will notify Parents immediately via cell phone of any kind of car accident (single- or multiple-car accident) or traffic violation (speeding ticket or other traffic violations) if the children are in the car at the time of the incident.
5. Childcare Philosophy and Guidelines
– Discipline – Parents will instruct [Insert Caregiver’s Name Here] on age-appropriate methods of discipline. However, hazards should be removed from the babies’ reach, and [Insert Caregiver’s Name Here] should calmly tell them “no” if they are doing something that puts themselves, the other baby, or [Insert Caregiver’s Name Here] in harm’s way.
– Television: The television may be on in the presence of the babies for a total of no more than 1 hour throughout the day. The television program must not distract [Insert Caregiver’s Name Here] from paying attention to and caring for the babies. The program must be appropriate for small children (no violence, loud noises, cursing, PG or worse rated).
– Music: Music may be listened to at a volume appropriate to the activities of the babies throughout the day (example: soft soothing music for pre-nap time, fun rhythmic music for play time).
– Hygiene: [Insert Caregiver’s Name Here] must wash his/her hands upon arrival each day and wash his/her hands after using the restroom or changing the babies’ diapers, using soap and hand sanitizer.
– Safety: The babies must not be left alone or out of sight without being secured by a safety strap or placed in a baby-safe environment (crib, playpen, or other). The babies must never be left in the tub beyond arm’s reach. The babies should never be allowed on the stairs (once they start to crawl) or on the deck unaccompanied.
6. Authorization to release children
The only people that may visit the children at home without prior consent of Parents are the grandparents, [Insert Names Here], or [Others, Inserting Each Name]. No one may take the children from the home without prior approval of a Parent.
– If a life-threatening or serious physically damaging event occurs, [Insert Caregiver’s Name Here] should immediately call 911 and then call Parents (see numbers below). If one or both babies become ill or have a less serious and non-life-threatening medical emergency (e.g., develops a fever or rash), [Insert Caregiver’s Name Here] should contact Parents by phone.
– [Insert Caregiver’s Name Here] should call Parents at these phone numbers in this order until he/she speaks with a live person (not voicemail):
1. Your Cell:
2. Your Office:
3. Your Partner’s Office:
4. Your Partner’s Cell:
5. Emergency contact, other than Parents:
§ XXX’s Cell:
§ XXX’s Cell:
§ XXX’s Office:
§ Pediatrician’s phone number:
8. Performance Reviews
Parents agree to review [Insert Caregiver’s Name Here]’s performance annually.
9. Changes and Amendments
Contract may be changed or amended in writing with approval of both parties. All amendments should be attached.
10. Notice of Termination
– [Insert Caregiver’s Name Here] must give 3 weeks’ notice of termination in writing.
– The employer must give [Insert Caregiver’s Name Here] 3 weeks’ notice and or equal to 3 weeks’ pay if his/her services will no longer be required.
[Insert Caregiver’s Name Here]: